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An income verification letter is a document an employer issues to confirm an individual’s income and employment status and provide evidence of the individual’s financial situation. If you need a standardized income verification letter for your property management company or landlord duties, Jotform has you covered. With our income verification letter template, you can quickly verify a potential renter’s income. Plus, you’ll be able to keep track of important applicant details — such as their salary, current occupation, and other renter-related information — that are saved in your Jotform account.
Our drag-and-drop builder makes personalizing your income verification letter template easy too — you have the ability to change fonts and colors, add additional signature fields, edit policies, and much more. You can even set up an automated workflow either to approve or deny renters on the spot if they don’t meet your desired income requirements. Once everyone has signed your document, you can download it for your records or share with other stakeholders. If you’d like to save time by automating your workflow, do it with Jotform Sign, Jotform’s powerful e-sign solution.
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Income Verification Letter FAQs
1) What information is typically included in an income verification letter?
An income verification letter typically includes identifying information about an employee, including their name, job title, salary, and possibly their employee number or social security number. The letter also includes a statement verifying the person’s employment status as well as the signature of a company representative like the employee’s manager.
2) Why is an income verification letter necessary?
An income verification letter verifies an individual’s employment status and salary. This confirmation helps mortgage lenders, landlords, finance companies, and other entities prevent fraud and proves that an individual can make payments. An income verification letter may be necessary if you’re trying to lease a home or apartment, obtain a credit card, apply for a job, get a loan approved, and more. Government agencies or insurance companies sometimes require these letters as well.
3) How can I request an income verification letter from my employer?
Most of the time, asking for an income verification letter from your employer is pretty simple. HR departments often receive these kinds of requests, so they typically have a template ready to go. Depending on your company, you may be able to make an in-person request, or you may have to request a letter through an employee portal — either way, it’s best to reach out to your manager or HR department to confirm.
4) Are income verification letters confidential?
Generally, income verification letters are treated as confidential documents because they contain identifying personal and financial information. However, in practice, the level of confidentiality will vary depending on the privacy laws where the requestor or institution is located. These laws as well as a company’s privacy policies will determine the extent to which an income verification letter is considered confidential.
5) Can I use an income verification letter for multiple purposes?
You sure can! Income verification letters are often useful for buying a car, renting a home, opening a bank account or credit card, applying for a new job, and much more. While some parties may require an income verification letter that’s specifically addressed to them, others may accept a general letter that you can obtain from your HR department and use widely.
6) What is the difference between an income verification letter and a pay stub?
A pay stub is a document an employer provides that serves as a record of an employee’s earnings, deductions, and other relevant financial information over a pay period. It provides a snapshot of what an individual’s paychecks usually look like. An income verification letter, on the other hand, is a written document from an employer to a requesting party that confirms an employee’s overall salary and employment status.
Requesting parties such as landlords may request just a pay stub, just an income verification letter, or both.
7) Can I use an income verification letter for a rental application?
Yes — in fact, this is one of the main use cases for an income verification letter. Many landlords will require you to send them one as part of the rental application process so they can determine whether you’ll be able to pay rent each month.
8) Can I request an income verification letter on behalf of someone else?
In most cases, you can’t request an income verification letter on behalf of someone else without their explicit consent and authorization, largely because these letters contain identifying personal and financial information. However, legal requirements vary by location, and, in some cases, landlords, lenders, or other third parties may request income verification letters for potential tenants or clients.
9) What is the typical format of an income verification letter?
An income verification letter is formatted as a letter (surprise!) to the requesting party. It usually begins by listing identifying information about the employee, such as their name, date of birth, position, and salary. Then the letter will usually include a statement confirming the employment status of the individual, and a manager or HR representative will sign at the bottom.
10) Do income verification letters have an expiration date?
As long as the information is accurate, there’s typically no specific expiration date for an income verification letter. However, if you are using the letter for a mortgage or job application, the requesting party may stipulate that it can’t be more than a few months old to ensure accuracy.
These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.
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Confirmation Letter
24 Templates
Preview: Job Confirmation Letter
Create a job confirmation letter and send it out for signature. Works great on any device. Easy to customize. Download the finalized document as a PDF.
Confirmation Letter
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Preview: Income Verification Letter Template
Create an income verification letter that works for your business. Easily customizable. Works on all devices — iOS and Android. Download immediately as a PDF.
Confirmation Letter
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Preview: Previous Employment Verification Letter
Gather employment verification letters from your past employers. Create, send, and share. E-sign in seconds. Works on tablets, smartphones, and desktops.
Confirmation Letter
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Preview: Pregnancy Verification Template
Verify the pregnancies of your clinic’s patients easily. Drag and drop to customize your form. Send out copies. Works on desktop, tablet, and mobile devices.
Confirmation Letter
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Preview: Verification Of Employment Letter
Complete verifications of employment for your employees. Great for HR departments. Easy to customize and fill out on any device. Automate your workflow.
Confirmation Letter
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Preview: Employment Verification Letter Template
Create and e-sign employment verification letters fast. Great for HR departments. Works great on any device. Customize with our drag-and-drop builder.
Confirmation Letter
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Preview: Parental Guarantee Form
Verify your renter’s guarantor before you allow them to sign a lease. Works on all desktop, tablet, and mobile devices. Drag and drop to customize. Share or embed.
Confirmation Letter
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Preview: Entertainment Booking Confirmation Letter
Jotform has made it easy for you to design the confirmation letter with its entertainment booking confirmation letter pdf template. Feel free to customize the entertainment booking confirmation letter PDF template to your liking.
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Preview: Appointment Confirmation Letter
Confirm your clients’ appointments with your with this form from Jotform Sign. Works on all devices. No coding required. Notify and e-sign in seconds.
Confirmation Letter
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Preview: Scholarship Application Confirmation Letter
Create a scholarship application confirmation letter with Jotform Sign. Great for universities and bootcamps. Create and send in seconds. Works on any device.
Confirmation Letter
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Preview: Address Confirmation Letter
Create an address confirmation letter for all your needs. Works on all smartphone, tablet, and mobile devices. E-sign in seconds. No coding required.
Confirmation Letter
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Preview: Employee Remote Work Policy Template
Outline your company policies for remote work. Drag and drop to customize your form. Works on any device. Desktop, tablet, and mobile friendly. Converts to PDF.
Consent Agreement
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Preview: Notary Acknowledgement
Create a notary acknowledgement letter in seconds. Drag and drop to customize. Fill out and sign on any smartphone, tablet, or computer. Converts to PDF.
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Preview: Gala Reservation Confirmation Letter
The gala reservation confirmation letter pdf template has been designed to make sure that all registration and payments are completed properly. You can modify it by simply dragging and dropping element using the Jotform PDF Editor. You should use this template today and start sending gala confirmations to people easily.
Confirmation Letter
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Preview: Pet Boarding Confirmation Letter
Create a professional form for your pet boarding business. Easy to share and embed. Converts to PDF. Works well on all devices — iOS and Android. No coding required.
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Preview: Honeymoon Reservation Record
Jotform offers a free Honeymoon Reservation letter in PDF format that you can use for your newlywed customers. This sample is specifically designed for couples availing honeymoon accommodation and service in your hotel.
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Preview: Landlord Verification Form
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Preview: Vacation Bible School Registration Confirmation Letter
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Preview: Team Registration for Tournament Form
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Preview: Landscape Transforming Appointment Record
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Preview: Do Not Resuscitate (DNR) Form
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Preview: Proof of Funds Letter
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About Confirmation Letter
Whether you’re an employer welcoming a new hire, a private practice doctor setting up an appointment, or an online shop owner verifying a purchase, you need to confirm the right details with the right people. When you send confirmation letters, clients place more trust in you because you’ve acknowledged their application, order, or payment.
After people submit your online forms, they want to know their information has been received. What if there was a way to automatically transform submissions data into confirmation letters clients can view whenever they want?
With Jotform, you can configure forms to instantly send confirmation letters as PDFs that recipients can access on any device. All you need to do is choose from our collection of Confirmation Letter Sign Templates and customize the template to match your existing form. Using Jotform’s PDF Editor, you can easily rearrange the template layout, modify form fields, or add your company’s logo to give the letter a more personalized touch.
Once you’ve got a confirmation letter template that best reflects your business, you can set up an autoresponder email with PDF attachments enabled. Now when someone fills out your online forms, Jotform will immediately email their submitted information back to them as PDFs you’ve designed. You won’t even have to lift a finger to assure your clients they’re in good hands.
These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.
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