Financial statements: Overview | Balance sheet, income statement (2024)

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  • Financial statements help you analyze your company’s financial position and performance.
  • They are comprised of four main components, of which the balance sheet and income statement are essential.
  • Ascertain whether financial statements have been prepared for external or internal use.
  • The balance sheet shows “what do we have.”
  • The income statement shows “what did we do.”

Financial statements are a useful tool in analyzing your company’s financial position and performance. They are comprised of four main components, of which the balance sheet and the income statement are essential. The first item to consider when looking at a set of financial statements is whether these are external financial statements or internal financial statements.

External financial statements

External financial statements are issued for external reporting purposes. They are for investors, tax authorities or other significant partners who require financial information. External financial statements are normally produced on an annual basis, although in some cases (including for public companies) they are produced quarterly. To ensure comparability and consistency, external financial statements are usually based on Generally Accepted Accounting Principles (GAAP),which has specific requirements that must be followed.

Internal financial statements

Internal financial statements are more flexible than external financial statements and have a higher analytical component. They may report by division, have more detail or be produced on a more frequent basis (weekly, monthly or quarterly).

A set of financial statements includes two essential statements: The balance sheet and the income statement

A set of financial statements is comprised of several statements, some of which are optional. If the statements are prepared or reported by an external accountant, they will begin with a report from the accountant. This will be followed by the two essential financial statements:

  • The balance sheet (sometimes also known as a statement of financial position)
  • The income statement (which may include the statement of retained earnings or it may be included as a separate statement)

The balance sheet and the income statement are usually followed by the cash flow statement and notes to the financial statements.

Generally, external financial statements are prepared on the accrual basis of accounting, which means that assets and liabilities are recorded when they are committed to, and revenue and expenses are recorded when they are incurred (rather than when they are actually paid).

Balance sheet

The balance sheetis the critical “what do we have” statement. The balance sheet shows what the company owns (assetssuch as cash, accounts receivable and equipment) and what the company owes (liabilities such as accounts payable and loans). Any remaining difference between these two amounts (the assets and the liabilities) shows what belongs to the owners as their equity interest. These three amounts should always be in balance (see thefundamental accounting equation). The balance sheet presents a picture of where the company is at a certain point in time.

Income statement (profit and loss statement)

The income statementis the “what did we do” statement. The income statement, or profit and loss statement, shows how the company performed during the course of its operations for a fixed period of time. It accumulates information over a set period (typically annually, monthly or quarterly). Key elements of the income statement includerevenueandexpenses. Combined, these numbers yield thenet income(or loss).

Statement of retained earnings

The statement of retained earnings is a measure of the assets of your operation that have been generated through profitable activity, retained in your business and not paid out toshareholders asdividends. Generally, a large amount of retained earnings is regarded as a sign that the company has done well and is reinvesting its profits in itself. That said, a startup or early-stage business often faces reporting negative retained earnings as it takes time to build a business and become profitable.

Cash flow statement

The cash flow statementshows the sources and uses of cash for a fixed period of time. The cash flow statement informs investors and creditors about the solvencyof your business, where the business is receiving its cash from, and on what it is spending its cash.

Accountant’s report

When an external accountant prepares or reports onthe financial statements, an accountant’s reportwill need to be included with the financial statements. This report tells you how much scrutiny has been applied to the financial statements and if they deviate from GAAP in any way.

Notes to the financial statements

In Canada, businesses can select the accounting standard on which to base their financial statements. The notes to the financial statements tell readers what policy choices have been made, as well as other information that can be vital to a complete understanding of the financial statements.

Summary: Financial statements have four main components (the balance sheet and income statement are essential) and help you analyze your company’s financial position and performance.

Read next: Reading a financial statement: The balance sheet (assets, liabilities and equity)

Financial statements: Overview | Balance sheet, income statement (2024)

FAQs

Which financial statement answers the question how much income? ›

An income statement can also be referred to as a profit and loss (P&L) statement. The income statement shows how much revenue your company has earned over a specific time period (i.e. a quarter or a year) and includes the costs and expenses that are associated with earning this revenue.

What do balance sheets summarize while income statements summarize ______? ›

The balance sheet demonstrates how all assets, liabilities, and shareholders' equity are accounted for. The income statement, also known as the profit and loss statement, shows where a company's profits and expenses came from and went over the period.

What are the three main ways to analyze financial statements? ›

Financial accounting calls for all companies to create a balance sheet, income statement, and cash flow statement, which form the basis for financial statement analysis. Horizontal, vertical, and ratio analysis are three techniques that analysts use when analyzing financial statements.

What are the 4 statements of accounting? ›

For-profit businesses use four primary types of financial statement: the balance sheet, the income statement, the statement of cash flow, and the statement of retained earnings.

Which financial statement is most important? ›

The income statement will be the most important if you want to evaluate a business's performance or ascertain your tax liability. The income statement (Profit and loss account) measures and reports how much profit a business has generated over time.

What questions are answered by the income statement? ›

The income statement focuses on the revenue, expenses, gains, and losses of a company during a particular period. An income statement provides valuable insights into a company's operations, the efficiency of its management, underperforming sectors, and its performance relative to industry peers.

What is the overview of the income statement? ›

An income statement is a financial statement that shows you the company's income and expenditures. It also shows whether a company is making profit or loss for a given period. The income statement, along with balance sheet and cash flow statement, helps you understand the financial health of your business.

How do you summarize an income statement? ›

Your income statement follows a linear path, from top line to bottom line. Think of the top line as a “rough draft” of the money you've made—your total revenue, before taking into account any expenses—and your bottom line as a “final draft”—the profit you earned after taking account of all expenses.

How do you summarize a balance sheet? ›

The balance sheet is broken into two main areas. Assets are on the top or left, and below them or to the right are the company's liabilities and shareholders' equity. A balance sheet is also always in balance, where the value of the assets equals the combined value of the liabilities and shareholders' equity.

What does Ebitda stand for? ›

Share. EBITDA definition. EBITDA, which stands for earnings before interest, taxes, depreciation and amortization, helps evaluate a business's core profitability. EBITDA is short for earnings before interest, taxes, depreciation and amortization.

How to get better at financial analysis? ›

The best way to improve your financial analysis skills is to practice with real data from actual companies or projects. You can use public sources, such as annual reports, financial databases, or news articles, to find relevant data and analyze them using the tools and techniques you learned.

How are the balance sheet and income statement connected? ›

The income statement is connected to the balance sheet through retained earnings in shareholders' equity: Income (revenues, etc.) increases retained earnings: reflected as a credit to retained earnings.

What are the three key accounting statements? ›

The income statement, balance sheet, and statement of cash flows are required financial statements. These three statements are informative tools that traders can use to analyze a company's financial strength and provide a quick picture of a company's financial health and underlying value.

What does gaap stand for? ›

Generally accepted accounting principles, or GAAP, are standards that encompass the details, complexities, and legalities of business and corporate accounting. The Financial Accounting Standards Board (FASB) uses GAAP as the foundation for its comprehensive set of approved accounting methods and practices.

What is the purpose of a balance sheet? ›

The purpose of a balance sheet is to reveal the financial status of an organization, meaning what it owns and owes. Here are its other purposes: Determine the company's ability to pay obligations. The information in a balance sheet provides an understanding of the short-term financial status of an organization.

Which financial statement shows income? ›

An income statement is a financial statement that shows you the company's income and expenditures. It also shows whether a company is making profit or loss for a given period. The income statement, along with balance sheet and cash flow statement, helps you understand the financial health of your business.

What financial statement is income? ›

An income statement shows a company's revenues, expenses and profitability over a period of time. It is also sometimes called a profit-and-loss (P&L) statement or an earnings statement. It shows your: revenue from selling products or services.

Which financial statement calculates net income? ›

On the income statement, net income is revenue minus costs and expenses (including income taxes) which equals profit (or loss if negative). Net income is a component in the calculation of retained earnings in shareholders' equity on the balance sheet.

Which financial statement tells you how much you generated in revenue? ›

Statement #1: The income statement

The income statement is read from top to bottom, starting with revenues, sometimes called the "top line." Expenses and costs are subtracted, followed by taxes. The end result is the company's net income—or profit—before paying any dividends.

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