Employment Verifications | Equifax Workforce Solutions (2024)

FAQs

How do employers verify employment verification? ›

To obtain free employment verification of an applicant, an employer–or HR team member–will need to contact each workplace listed on the applicant's resume to determine if the applicant was employed there, how long they were employed, and the job titles held during their employment.

Stick to the basics like dates of employment and the position your former employee held. Beyond that, remember that the best way to protect your company from related litigation is to make sure the only information you share is truthful and supported by records in the employee's file.

The short answer is: companies aren't required to share information. Company policies governing what to share (and what not to share) with potential new employers may differ. Some companies may not respond to any requests to verify information and others, depending on their state, cannot share certain data.

During the hiring process, lies are likely to be detected during background checks, employment and education history, and multiple interviews. Additionally, lying can lead to losing the professional license, blacklisting, decreasing chances of finding a new job, and even criminal responsibility.

A pay stub can help you confirm the candidate's employment status, job title, and company name, as well as verify their salary expectations and negotiations. However, you should only request a pay stub after you have made a conditional offer to the candidate, and you should respect their privacy and confidentiality.

Typical questions included in an employment verification are: Dates of employment. Ending job title. Ending pay rate.

Employment-Verification Laws: The Basics

Employers who fail to respond to federal employment-verification requests can suffer fines and denial of government contracts for up to one year.

An employment background check is a normal part of the screening process for many jobs. If you've gotten this far in the hiring process and have been honest with your potential employer, you likely don't have to stress about what employers look for in a background check.

What is acceptable for employment verification? ›

Employment Record

A pay stub or payment statement that shows: An issue date within 12 months prior to the date your claim was filed. Your first name (or initial) and last name. At least the last four digits of your Social Security number or your employee identification number.

While the majority of employment verifications can be completed in less than 72 hours, there are several reasons it may take longer. There may be difficulty identifying what we at Clarifacts call the Established Verifying Contact (EVC). This is the person or department that has the employment records available to them.

An employment verification corroborates the work experience in a candidate's resume. An employer can verify important facts about a candidate's previous experience by conducting background checks on employment. This information can include job titles, employment dates, and reasons for leaving.

Verification of Employment

If you cannot find the employee's information through the telephone number or The Work Number website, contact the last department of employment's human resources office.

What is proof of employment? Employment verification is the process of confirming an individual's current or past employment with their employer. This is done through the distribution of proof of employment documents created by the employer on company letterhead.

Most often, you'll find out information such as a candidate's dates of service, job description, and job title. However, there are no state laws or federal protections that say employers can't tell you when they fired someone.

Searching and gathering information from various sources. The third-party background check provider carefully searches and collects information from many sources. These sources may include public records, criminal databases, educational institutions, previous employers, and professional licensing bodies.

Employers contract with The Work Number^® to handle employment verifications, using data from their payroll files that are sent weekly to The Work Number^®. The information allows The Work Number^® to provide: Name. Most recent hire date.